Companies are embracing the remarkable power of digital document management solutions to supercharge their productivity and reduce the need for costly paper-based processes. Not only that, but these systems come with a range of additional perks, like enhanced security measures and smoother collaboration capabilities.

Let’s look at the top five reasons businesses invest in document management. 

1. Knowledge Worker Productivity – Knowledge workers are the backbone of many organizations. However, they can quickly become bogged down by mundane tasks such as searching for documents, which takes away from the valuable time they could spend on more important work. With a document management solution, knowledge workers have quick access to all their documents and data, allowing them to focus on higher-value tasks instead of searching through different folders and applications or managing paper files. 

2. Data Security – As companies increasingly rely on digital documents, they must have a secure way to store, access, share, and manage these files. Without proper user restrictions, information can easily fall into the wrong hands without anyone knowing it happened. A document management system provides an added layer of security by ensuring that only authorized users can view or edit files, thus significantly reducing the chances of breaches due to unauthorized access. 

3. Reduce Paper Dependency – Paper-based processes are inefficient and costly for businesses regarding both time and money spent managing physical documents. A document management system enables employees to quickly create digital documents that can be easily shared among team members working remotely or in multiple locations worldwide. This helps organizations reduce paper waste while maintaining control over their workflows and keeping track of all relevant data. 

Document Management System (DMS) being set up by IT consultant working on laptop computer in the office with document directory.

4. Ease of Collaboration – With a document management system, teams no longer worry about file versioning issues or emailing large attachments back and forth between colleagues. Instead, everyone has real-time access to up-to-date versions of documents stored securely in one centralized location – no matter where they are located – enabling faster collaboration between teams working together on projects or tasks requiring multiple stakeholders to be involved simultaneously. 

5. Automated Workflows – Manual processes can be tedious and prone to errors due to human oversight. With automated workflows enabled by a document management system, much of this burden is lifted off employees’ shoulders as AI algorithms can detect inconsistencies or inaccuracies. Automated workflows also ensure that all stakeholders are kept informed throughout each process without manually checking every step for updates or status changes – freeing up valuable time for more strategic activities within the organization. 

Document management solutions are transforming how businesses securely store data and boost productivity. With powerful AI algorithms built into the platform, companies can rest assured that every project is completed accurately, and securely.

Investing in a quality document management platform will prove invaluable to your customers in today’s business climate! Ask us about our turnkey document management solution IS Docs for imaging dealers. We’ll give you everything you need to start growing profitable monthly recurring revenues right away!

About ISI

Impression Solutions Inc. is a value-add, full-service distributor of printing and imaging solutions. ISI offers their dealers, resellers and their end users unparalleled service and support as an OEM full line authorized distributor of Kyocera monochrome and color printers, MFPs, Wide Format Printers, printer accessories, printer supplies and customized printing solutions. 

Recent launches include Virtual Inventory Services and IS Docs, a turnkey Document Management program for Imaging Dealers to grow their monthly recurring revenues (MRR). 

ISI maintains a full inventory of over 2,200 SKUs of printer products ready for same-day shipment from their 35,000 square feet of warehousing space in 5 distribution centers from coast to coast.