Email is an extremely helpful business tool – when your inbox isn’t overflowing. Dealing with an overload of emails will not only frustrate you, it will stop you from making the most of your time. Here are some tips to control how many emails you get, keep your inbox clearer, and get more done. What better way to start the new year?
Take Action Immediately
Making quick decisions and reacting right away to emails will help keep your inbox under control. Delete spam and promotional emails immediately and select messages that don’t need a response and delete or archive them.
Respond to important emails within 48 hours. If you’re not able to respond right away make sure the sender knows that you’ll be in touch shortly and set a deadline to follow up.
Organize with Folders
Although most email can be deleted, you’ll most likely want to retain some key messages. Most email systems will allow you to prioritize, group, sort and file your messages. The better your filing system, the easier it will be to locate those emails when you need them.
Utilize Other Means of Communication
By communicating in other ways, you can cut down on the influx of emails. Some things to consider trying:
- Pick up the phone. Sometimes the easiest way to deal with a problem is just to have a conversation.
- Use the chat feature. Many programs and platforms including LinkedIn have the ability to chat.
- Have an open-door policy. Many times, people fall back on email because face-to-face conversations feel unwelcome. Make sure people know that you welcome this type of interaction.
Unsubscribe from Promotional Emails
A deluge of promotional newsletters and other messages can overwhelm your mailbox. Now is the perfect time to unsubscribe to those that you no longer have time to read or aren’t interested in.
Email started out as a great business tool, but quickly grew to be something that can be impossible to keep top off. Get your email organized this year by trying these tips!