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There’s no denying that digital documents have revolutionized the modern office, but printed documents still have an important role to play! At their essence, both paper and digital documents facilitate communication, information storage, and knowledge sharing. They serve as vehicles for sharing, recording, and preserving important information, enabling seamless interaction and knowledge transfer across various contexts….and both are important in today’s office.

Let’s have a look at five reasons why both mediums are important for businesses today.

1. Diverse Communication Channels

Printed documents, such as brochures, business cards, and physical reports, offer a tangible and professional way to communicate with clients, partners, and stakeholders. These materials convey credibility and leave a memorable impression, particularly in face-to-face interactions and during events. Conversely, digital documents, including emails, PDFs, and web content, enable swift and efficient communication across various online platforms, catering to remote or global audiences.

2. Credibility and Memorability

The tactile nature of printed materials often conveys a sense of permanence and credibility, making them impactful in certain business contexts. On the other hand, digital documents facilitate quick dissemination of information and enable easy access for diverse audiences, contributing to efficient communication and engagement.

Close-up of a man's hands typing on a laptop keyboard, with a stack of paper beside them

3. Practicality and Accessibility

Printed documents allow for easy annotation, signature collection, and physical distribution, which are important in specific business processes. Meanwhile, digital documents provide instant accessibility, searchability, and the ability to be seamlessly shared and duplicated, enhancing operational agility and collaborative workflows.

4. Compliance and Record-Keeping

In certain industries and legal processes, physical signatures, original copies, and printed records are still required for compliance and auditing purposes. Simultaneously, digital documents offer advanced record-keeping capabilities, data analysis, and backup solutions that streamline administrative tasks, ensuring regulatory adherence and operational efficiency.

5. Environmental Considerations

While businesses look to reduce paper use and embrace sustainability, printed materials have a lasting impact on branding, marketing, and customer engagement. Today’s printers are more sophisticated, enabling eco-friendly practices through energy-efficient technologies. This allows businesses to align their printing with their environmental goals while still harnessing the power of printed materials. With digital documents, businesses can minimize their ecological footprint while remaining adaptable to diverse customer preferences, fostering a balanced approach to environmental stewardship and operational excellence.

When businesses use both printed documents and digital documents, they are getting the best of both worlds, including better communication, compliance, practicality, and environmental responsibility. 

About ISI

Impression Solutions Inc. is a value-add, full-service distributor of printing and imaging solutions. ISI offers their dealers, resellers and their end users unparalleled service and support as an OEM full-line authorized distributor of Kyocera monochrome and color printers, MFPs, Wide Format Printers, printer accessories, printer supplies and customized printing solutions. 

Recent launches include Virtual Inventory Services and IS Docs, a turnkey Document Management program for Imaging Dealers to grow their monthly recurring revenues (MRR). 

ISI maintains a full inventory of over 2,200 SKUs of printer products ready for same-day shipment from their 35,000 square feet of warehousing space in 5 distribution centers from coast to coast.